Terms and Conditions

Last updated: March 2026

1. Definitions

2. Applicability

These terms and conditions apply to all use of Folio, both the hosted version at folio.wedding and the self-hosted version. By creating an account or using the Service, you agree to these terms.

Deviating terms from the User are not accepted unless Folio agrees in writing.

3. Service

Folio is a wedding planning platform that enables couples and wedding planners to organize their wedding. The Service includes, among other things:

Folio is available as a hosted service (folio.wedding) and as a self-hosted solution. The terms for self-hosting are described separately in section 11.

4. Account and access

To use Folio, you need an account. You are responsible for:

Each account is linked to one wedding. It is not permitted to use one account for multiple weddings (with the exception of planner accounts).

Folio may suspend or delete an account in the event of abuse, unauthorized use, or violation of these terms.

5. Pricing and payment

Couples

Couples pay a one-time fee of EUR 79 (including VAT). This provides access to all functionality until 3 months after the wedding date. After this period, the environment is archived.

Wedding planners

Wedding planners pay a monthly subscription starting at EUR 29 per month (including VAT). The subscription provides access to the planner portal and the ability to manage multiple weddings.

Price changes

Folio may change prices. Existing users will be notified by email at least 30 days in advance. For active subscriptions, the new price takes effect at the next billing period after the notice period expires.

Payment

Payments are processed via Stripe. Folio does not store credit card details. By paying, you also agree to the terms of Stripe.

6. Right of withdrawal

Under EU consumer protection law, you have a 14-day cooling-off period after purchase. Within this period, you may cancel your purchase without giving a reason.

Because Folio is a digital service to which you gain immediate access after payment, we ask you to confirm the following at the time of purchase:

"I agree to immediate access to the digital content and waive my right of withdrawal."

If you agree, you receive immediate access to Folio and your right of withdrawal lapses. No refund will be issued in this case.

If you do not agree to immediate access, your account will be activated after 14 days. You may cancel your purchase within those 14 days and receive a full refund.

7. Ownership of data

All data you enter into Folio remains your property. Folio does not claim any ownership rights to your guest lists, budget data, planning, or other content.

You grant Folio a limited licence to process your data solely for the purpose of delivering the Service. Folio does not use your data for any other purpose.

Upon termination of your account:

8. Availability

Folio strives for the highest possible availability but does not guarantee uptime. The Service is provided on a best-effort basis.

Scheduled maintenance may lead to temporary unavailability. Where possible, users will be informed in advance.

Folio is not liable for damages resulting from unavailability of the Service.

9. Liability

The total liability of Folio is limited to the amount you have paid to Folio in the past 12 months.

Folio is not liable for:

You are responsible for making regular backups of your data. Folio provides export functionality for this purpose, but it is your responsibility to use it.

10. Privacy

Folio processes personal data in accordance with the GDPR. Our full privacy policy can be found at folio.wedding/en/privacy.

In short: we only collect what is necessary, store everything in the EU (Germany), and never sell data to third parties.

11. Self-hosted

Folio is also available as a self-hosted solution. If you host Folio yourself, you are fully responsible for:

Folio does not provide support or guarantees for self-hosted installations unless otherwise agreed in writing.

12. Intellectual property

The source code, design, name, and brand of Folio are the property of Folio. Using the Service does not grant you any ownership rights to the software or brand.

The self-hosted version of Folio is made available under an open source licence. The terms of that licence apply to the use, modification, and distribution of the self-hosted code.

13. Termination

By the User

You may cancel your account at any time. For couples, no refund is issued after payment (see section 6). For wedding planners, the subscription ends at the end of the current billing period.

Deleting a wedding environment requires email confirmation. After confirmation, data is retained for 30 days for possible recovery, after which it is permanently deleted.

By Folio

Folio may terminate your account in the event of:

Upon termination, you have 30 days to export your data, unless the termination is the result of abuse.

14. Changes

Folio may modify these terms. In the event of changes, you will be notified by email at least 30 days in advance. If you continue to use the Service after the change, you agree to the modified terms.

In the case of material changes that restrict your rights, you have the right to cancel your account free of charge before the effective date of the change.

15. Governing law

These terms are governed by Dutch law. Disputes will be submitted to the competent court in the Netherlands.

If any provision of these terms is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

16. Contact

Questions about these terms? Get in touch: